How To Use WebMail
This reference is to better help you understand how
to use the online e-mail program.
- Login To WebMail
- Navigating WebMail
- Reading Your Messages
- Composing a Message
- Using Your Address
- Configuring Options
1) Login to WebMail
to open the login screen for WebMail in a new browser window. Enter
your Login ID and your password. Your Login ID is something like
firstname.lastname@example.org, your email address. Click the "Login"
button. If you entered the correct Login ID and password, you should
then be redirected to your WebMail inbox. If you received an error
message, try re-entering your Login ID and password again. If you
still cannot log in or you have forgotten your password, contact
2) Navigating WebMail
The left pane of WebMail contains the main navigation,
your five basic functions: Inbox, Address Book, Options, Logoff,
and Help. These buttons will always appear on the left
side of your screen. Clicking the "Inbox" button will
open your Inbox on the right side of the screen. "Address Book"
will open your Address Book. "Options" will allow you
to change certain default options to personalize your WebMail. "Logoff"
will exit WebMail. (You should always log off when you are finished
using WebMail.) "Help" will pop up a new window with detailed
information about using WebMail.
3) Reading Your Messages
Your Inbox is where your new messages are kept.
Each message will appear on a separate line in your Inbox. To read
a message, simply click the link under the "From" field.
Your message will open in a new window. When you are done, you can
choose from any of the options at the top of the message screen:
Reply, Reply To All, Forward, or Close. Use "Reply" to
reply to the sender of the message. Use "Reply To All"
to reply to all recepients of the message you received. Use "Forward"
to forward the message to a third party. When you are finished,
click "Close." If you reply to or forward a message, another
window will open with an area for composing a message. (See: Composing
a Message.) To delete a message, check the checkbox to its left,
then click "Delete." To select all your messages, click
"Select All/Clear." WebMail will automatically check for
new messages every minute or so, but you can use the "Check
Mail" button to check for new mail manually.
4) Composing a Message
From your Inbox you can click "Compose"
to compose a new message. A new window will pop up. In the To
field, enter the email address of the person you wish to send this
message to, or click the To link to select a recipient from
your address book. (See: Using Your
Address Book.) Cc stands for "Carbon Copy."
This field is for adding alternate recipients to the message. Bcc
stands for "Blind Carbon Copy." This field is for recipients
you wish to not be seen by other recipients. The Subject
field is for the subject of your message. You can click Attachments
to add files to your message. (See: Adding Attachments.) Once
you have entered all the information for whom you would like to
receive this message, type your message in the big text area at
the bottom half of the window. When you are finished, you can click
"Add Signature" to add your signature to the end (See:
Configuring Options,) or you can
just click "Send Mail" to send your message. Click "Cancel"
to discard the message without sending.
5) Using Your Address Book
Click "Address Book" in the left navigation
pane. Your Address Book will open in the right side of the window.
To add someone to your Address Book, click "Add Contact."
A new window will pop up with a lot of empty fields. Fill in as
many pieces of information as you would like. (If you fill in the
"Website" field, you can click "Goto WebSite"
at the top to open the Web Site in a new window.) When you are finished
filling in the information, click "Save Contact" to add
this person to your Address Book. The window will close. If you
decide you do not want to keep this contact, simply press "Close"
without saving the information. If you would like to remove a contact
you have already added, simply click the checkbox next to the name
of the person you wish to delete, then click "Delete Marked."
WebMail will remove that person from your Address Book. When composing
a new message, you can click the recipient field links (To, Cc,
or Bcc) to open a smaller version of your address book.
Check the boxes next to the names you wish to send your message
to. Then click "Send To" to add them to your recipient
6) Configuring Options
Click "Options" in the left navigation pane
to open the options screen. Enter the values you want for each field.
Most of the fields are self-explanatory. Password Encryption
should usually just be left set to its default value. Your Name
is the friendly name that will be shown in the "From"
field in your recipients' mailboxes. Reply To is the email
address to which you would like all replies to your message sent.
Signature is a default closing that can be added to the end
of your messages to avoid the hassle of always typing your typical
message closing. When you have set all the options to your preference,
click "Save Settings" to return to your Inbox.